Collaboration Tools: Microsoft Teams - Part 4 - File Management (Live Online using MS Teams)

Prerequisites

New to, or confused about online file storage and collaboration? This course aims to take the mystery out of managing your files online, how to set file permissions and you will have an understanding of online file management in SharePoint, Teams and OneDrive.

• This is the Live online version of the In Person Face to Face classroom based instructor led MS Teams File Management course.

Please note that the course is taught using Microsoft Teams and you must have Teams installed on your computer to participate. See System requirements below for more information.

Please Note: It is important that when you book on this course, on your booking confirmation page, click on Add to Calendar to start the process to import the course appointment into your calendar. This contains the link to the MS Teams course meeting under Joining Instructions that you will use to join on the day of the course.

• See Related Courses below to take your skills further

• All current Cambridge University members (departments and colleges)
• Further details regarding eligibility criteria are available

• Basic competency using Microsoft Teams is assumed
• Attendance of, or equivalent knowledge of Microsoft Teams Getting Started or Fast Track
  • Getting Started In Person Face to Face or Live Online
  • Fast Track In Person Face to Face or Online

Number of sessions: 1

By the end of the course you will understand:

• The difference between OneDrive, Teams and SharePoint
• Should I save my files?
• Who can see which files, where they are stored and file permissions
• Checking out a file to prevent others editing it
• Setting file permissions
• Guest access to files
• Various approaches to sharing files, e.g. in chat, Posts, via links
• File management techniques such as renaming, moving / copying / recovering files in Teams / SharePoint
• Version history and restoring previous versions of files
• Syncing SharePoint and Teams files to work locally or offline

Q&A throughout the session

• Presentation, demonstration and practical activities

• Installed Microsoft Teams app.
• It is possible to join using Edge or Chrome but there is less functionality when using a browser.
• Important: The instructor cannot troubleshoot access to Microsoft Teams on the day of the course. If you are in an institution that is managing their own Teams tenancy (CAMENT, JBS, medschl and some of the colleges) then you may not have access to the files or calendar used in the course. Please contact the instructor in advance to discuss this.
• It's advisable to make a test call in advance of the session.
• The course will start promptly at the time shown but will be open up to 15 minutes beforehand should you wish to check your audio and visual setup or meet your instructor.

• One session of two hours (approximately)

• Termly

• Collaboration Tools: Microsoft Teams - Getting Started (Live Online using MS Teams)
• Collaboration Tools: Microsoft Teams - Running Meetings (Live Online using MS Teams)
• Collaboration Tools: Microsoft Teams - Part 5 - Breakout Rooms (Live Online using MS Teams)
• Collaboration Tools: Microsoft Teams - Fast Track (Live Online using MS Teams) - Trainer Meet
• Collaboration Tools: Microsoft Teams - Live Events (Webinar) Workshop - (Live Online using MS Teams)

• Collaboration & Communication
• Office 365