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Wed 22 Feb 2023
09:30 - 11:30

Venue: UIS Online Microsoft Teams 4

Provided by: University Information Services - Digital Literacy Skills


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Wed 26 Jul 2023


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Collaboration Tools: Microsoft Teams - Part 4 - File Management (Live Online using MS Teams)
Prerequisites

Wed 22 Feb 2023

Description

New to online collaboration? This course aims to take the mystery out of managing your files online, syncing these to your computer and introduces a few useful functions that you may not have discovered. By the end of the session you will understand online file management and SharePoint / Teams / OneDrive storage.

Please note that the course is taught using Microsoft Teams and you must have Teams installed on your computer to participate. See System requirements below for more information.

Please Note: It is important that when you book on this course, on your booking confirmation page, click on Add to Calendar to start the process to import the course appointment into your calendar. This contains the link to the MS Teams course meeting under Joining Instructions that you will use to join on the day of the course.

  • See Related Courses below to take your skills further
Target audience
  • All current Cambridge University members (departments and colleges)
  • Further details regarding eligibility criteria are available
Prerequisites
Sessions

Number of sessions: 1

# Date Time Venue Trainer
1 Wed 22 Feb   09:30 - 11:30 09:30 - 11:30 UIS Online Microsoft Teams 4 Lynn Foot
Topics covered

By the end of the course you will understand:

  • The difference between OneDrive, Teams and SharePoint
  • Should I save files to OneDrive or Teams?
  • Who can see which files, where they are stored and file permissions
  • Checking out a file to prevent others editing it
  • Guest access to files
  • Various approaches to sharing files, e.g. in chat, Posts, via links,
  • File management techniques such as renaming, moving / copying / recovering files in Teams / SharePoint
  • Version history and restoring previous versions of files
  • Syncing SharePoint and Teams files to work locally or offline

Q&A throughout the session

Format
  • Presentation, demonstration and practical activities
System requirements
  • Installed Microsoft Teams app.
  • It is possible to join using Edge or Chrome but there is less functionality when using a browser.
  • Important: The instructor cannot troubleshoot access to Microsoft Teams on the day of the course. If you are in an institution that is managing their own Teams tenancy (CAMENT, JBS, medschl and some of the colleges) then you may not have access to the files or calendar used in the course. Please contact the instructor in advance to discuss this.
  • If you are using Hermes for your email you will not be able to access the Teams calendar used in the course.
  • It's advisable to make a test call in advance of the session.
  • The course will start promptly at the time shown but will be open up to 30 minutes beforehand should you wish to check your audio and visual setup or meet your instructor.
Duration
  • One session of two hours (approximately)
Frequency
  • Termly
Related courses
Themes

Booking / availability