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University of Cambridge Training

Instructor-led course

Provided by: University Information Services - Digital Literacy Skills

This course has 6 scheduled runs. To book a place, please choose your preferred date:


2026


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Events available

Collaboration Tools: Microsoft Teams - Town Hall Meetings Workshop - (Live Online using MS Teams)


Description

Want to practice giving Teams Town Hall Events? Learn how to deliver high-quality presentations and large-scale events with Town Hall in Microsoft Teams. Town Hall features are optimized for sharing content across large audiences.

Then join us in this informal introductory session to manage and deliver a Teams Town Hall webinar. The course is not about presentation skills, it is to master the mechanics of managing the smooth transition between different presenters and content.

Please note that the course is taught using Microsoft Teams and you must have Teams installed, your calendar correctly configured, a web cam and mic.

Please Note: It is important that when you book on this course, on your booking confirmation page, click on Add to Calendar to start the process to import the course appointment into your calendar. This contains the link to the MS Teams course meeting under Joining Instructions that you will use to join on the day of the course.

  • See Related Courses below to take your skills further
Target audience
  • All current Cambridge University members (departments and colleges)
  • Further details regarding eligibility criteria are available
Prerequisites
Topics covered

About Town Hall Events

  • Scheduling a Town Hall Event
  • Roles: Organiser, Co-Organiser, Presenter, Attendee
  • The Town Hall production window
  • Sharing content (your desktop or application windows)

Workshop Practice

  • Take control to present a Town Hall Event

Further help

  • Useful facts and tips
Objectives

You will:

  • Learn about Teams Town Hall Events
  • Practice scheduling and delivering a Town Hall Event. Please have a short PowerPoint and one other application ready to demonstrate, e.g a web site with video content.
Aims
  • At the completion of this course you should be able to:
  • Host your own Microsoft Teams Town Hall Event
Format
  • Presentation, demonstration and practical activities
System requirements

You must have the following items installed or available on your computer to participate:

1. The Microsoft Teams desktop app installed on your computer.
2. The Teams Calendar available on the Teams interface. (You must be using Microsoft Exchange Online for your email to enable the Teams Calendar).
3. The button on the Teams Calendar interface necessary to create a Teams Town Hall Event.

  • You will also need a working webcam, speakers (or headset) and mic.
  • It's advisable to make a test call in advance of the session
Notes
  • The course will be taught using Microsoft Teams
  • Course files can be downloaded here

What we expect from participants

  • The course will be taught using Microsoft Teams.
  • Please join the meeting at least 5 minutes before the start time to avoid disruptions.
  • If any files need to be downloaded and opened, ensure this is done before joining the meeting so you’re prepared to follow the exercises.
  • At the start of the lesson, please turn on your microphone and camera, introduce yourself, and say hello. Once the lesson begins, keep your microphone muted but leave your camera on. This helps the trainer assess your understanding. There is nothing worse for the trainer than speaking to an audience they can’t see.
  • Participants are expected to actively engage with the lesson and the trainer. Our lessons are not webinars where you can sit and watch. There will be activities to do.
  • Feel free to ask questions at any time.
  • If the trainer requests you to raise your hand on Teams to indicate you’ve completed an exercise, please do so promptly to help them decide when to proceed.
  • We welcome your interaction throughout the course. Your contribution will enhance your own experience as well as that of others.
Duration
  • One session of two hours (approximately)
Frequency
  • Termly
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